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Referencing Another Carriers ACI Shipment (ACI eManifest): Difference between revisions

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{{note|This article is part of the [[ACI_eManifest_Software_User_Guide_(CBSA)|BorderConnect ACI eManifest Guide]]|info}}
{{note|This article is part of the [[ACI_eManifest_Software_User_Guide_(CBSA)|BorderConnect ACI eManifest Guide]]|info}}
<div class="bc-wrap">


{{#ev:youtube|TdyeyrvPf1s|960|center|How to create a referenced shipment in BorderConnect}}
<div class="bc-article-hero">
<h1>Preparing ACI eManifests (Two-Carrier Scenarios)</h1>
<p>A guide to handling "Referenced Shipments" when one carrier contracts another to transport goods into Canada.</p>
<div class="bc-article-meta">
<span class="bc-article-pill"><i class="fas fa-handshake"></i> Type: Tutorial</span>
<span class="bc-article-pill"><i class="far fa-clock"></i> Time: 15 Minutes</span>
</div>
</div>


[[File:StartnewACIshipment1.jpg|360px|thumb|right|Selecting '''Start New ACI Shipment''' from the ACI eManifests menu]]
<div class="bc-card">


This guide explains how to prepare an [[ACI eManifest Software User Guide (CBSA)|ACI eManifest]] when one carrier contracts another carrier to transport goods into Canada on their behalf.
<div class="bc-float-video">
  <div class="bc-video-trigger" data-video-id="TdyeyrvPf1s">
    <div class="bc-play-icon"><i class="fas fa-play-circle"></i></div>
  </div>
</div>


This process is commonly referred to as a '''referenced shipment''' and involves two parties:
<h2 style="margin-top: 0;">Overview</h2>
<p>In ACI eManifest, a <strong>Referenced Shipment</strong> occurs when a primary carrier hires a secondary carrier to physically transport goods into Canada.</p>


* '''Primary Carrier''' – owns the shipment and submits cargo (shipment) data 
<p>This process requires two separate filings that link together in CBSA's system:</p>
* '''Secondary Carrier''' – physically transports the goods and submits trip (conveyance) data 
<div class="bc-cleanlist">
* <strong>Primary Carrier:</strong> Owns the shipment and submits the <strong>Cargo Data</strong>.
* <strong>Secondary Carrier:</strong> Transports the goods and submits the <strong>Conveyance (Trip) Data</strong>.
</div>


Both parties must file their portion separately to create a complete ACI eManifest.
<div class="bc-did-you-know" style="margin-top: 15px;">
<strong>Authorization:</strong> No formal authorization letter is required for this specific linkage; the electronic link between the Trip Number and Cargo Control Number (CCN) serves as the authorization.
</div>


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== How Referenced Shipments Work ==
<div class="bc-card" style="margin-top: 30px;">
<h3>🤝 Roles & Responsibilities</h3>
<table class="wikitable" style="width:100%; margin-bottom:0;">
<tr>
<th style="width: 30%;">Role</th>
<th>Responsible For</th>
<th>Carrier Code Used</th>
</tr>
<tr>
<td><strong>Primary Carrier</strong></td>
<td>Shipment (Cargo) Information</td>
<td>Used in the <strong>Cargo Control Number (CCN)</strong></td>
</tr>
<tr>
<td><strong>Secondary Carrier</strong></td>
<td>Trip (Conveyance) Information</td>
<td>Used in the <strong>Trip Number</strong></td>
</tr>
</table>
</div>


{| class="wikitable"
<h2 style="margin-top: 40px; border-bottom: 2px solid #eee; padding-bottom: 10px;">Role 1: The Primary Carrier</h2>
! Role
<p>The Primary Carrier must submit the shipment data <strong>without</strong> attaching it to a trip.</p>
! Responsible For
! Carrier Code Used
|-
| Primary Carrier
| Shipment (cargo) information
| Used in Cargo Control Number (CCN)
|-
| Secondary Carrier
| Trip (conveyance) information
| Used in Trip Number
|}


Simple workflow:
<div class="bc-card">
<h3><span class="bc-step-circle">1</span> Create Unassociated Shipment</h3>
<div class="bc-cleanlist">
* Navigate to <strong>ACI eManifests</strong> &rarr; <strong>Start New ACI Shipment</strong>.
* <strong>Crucial:</strong> Leave "Attached to Trip Number" <strong>BLANK</strong>.
* Enter the <strong>Port of Entry</strong> where the Secondary Carrier will cross.
* Complete all Shipper, Consignee, and Commodity details normally.
* Click <strong>Save</strong>.
</div>
[[File:Acishipmentunattached1.png|thumb|center|800px|Leaving Trip Number Blank]]
</div>


Primary Carrier submits shipment → CBSA accepts shipment → Secondary Carrier links shipment to trip → Complete manifest created
<div class="bc-card" style="margin-top: 20px;">
<h3><span class="bc-step-circle">2</span> Transmit to CBSA</h3>
<div class="bc-cleanlist">
* Inside the shipment, locate the <strong>Send to CBSA</strong> menu.
* Select <strong>Send New Shipment Request</strong>.
* Wait for the status to change to <strong>On File with CBSA</strong>.
</div>
[[File:SendNewShipmentRequest.jpg|thumb|center|Sending the Shipment]]
</div>


== Primary Carrier Responsibilities ==
<div class="bc-warning" style="margin-top: 20px;">
<strong>Next Step:</strong> You must provide the <strong>Secondary Carrier</strong> with the <strong>Cargo Control Number (CCN)</strong> and the <strong>Port of Entry</strong> you used.
</div>


The Primary Carrier:
<h2 style="margin-top: 40px; border-bottom: 2px solid #eee; padding-bottom: 10px;">Role 2: The Secondary Carrier</h2>
<p>The Secondary Carrier creates the trip and links to the Primary Carrier's existing shipment.</p>


* Provides the shipment to another carrier for transport 
<div class="bc-card">
* Remains liable for the cargo until destination 
<h3><span class="bc-step-circle">1</span> One-Time Setup</h3>
* Submits all ACI shipment (cargo) data 
<p>Before starting, ensure your account is configured to allow this.</p>
* Uses their carrier code in the Cargo Control Number 
<div class="bc-cleanlist">
* Go to <strong>Account &rarr; Company Settings</strong>.
* Under <strong>ACI eManifest Settings</strong>, set <strong>Allow ACI "Reference Only" Shipments</strong> to <strong>Yes</strong>.
* Go to <strong>Account &rarr; Canadian Carrier Codes</strong> and add the Primary Carrier's code (so the system recognizes it).
</div>
</div>


They do not submit trip information.
<div class="bc-card" style="margin-top: 20px;">
<h3><span class="bc-step-circle">2</span> Create the Trip</h3>
<div class="bc-cleanlist">
* Navigate to <strong>ACI eManifests</strong> &rarr; <strong>Start New ACI eManifest</strong>.
* Enter your Trip Number, Driver, Truck, and Trailer.
* <strong>Crucial:</strong> Ensure the <strong>Port of Entry</strong> matches the Primary Carrier's shipment exactly.
* Click <strong>Save</strong>.
</div>
[[File:Acidetailsdiff1.png|thumb|center|Trip Details]]
</div>


== Secondary Carrier Responsibilities ==
<div class="bc-card" style="margin-top: 20px;">
<h3><span class="bc-step-circle">3</span> Link the Shipment</h3>
<div class="bc-cleanlist">
* Click <strong>Create New Shipment</strong>.
* Check the box: ☑ <strong>Shipment Reference Only</strong>.
* Enter the <strong>Cargo Control Number (CCN)</strong> provided by the Primary Carrier.
* Click <strong>Save</strong>.
</div>
[[File:Acishipmentattached1.png|thumb|center|Linking Referenced Shipment]]
</div>


The Secondary Carrier:
<div class="bc-card" style="margin-top: 20px;">
<h3><span class="bc-step-circle">4</span> Transmit</h3>
<div class="bc-cleanlist">
* Click <strong>Sync with CBSA</strong> on the manifest page.
* Once accepted, the status will update to <strong>On File with CBSA</strong>.
</div>
[[File:Acishipmentaccepted1.png|thumb|center|Accepted Status]]
</div>


* Physically transports the goods to Canada 
<h2 style="margin-top: 40px; border-bottom: 2px solid #eee; padding-bottom: 10px;">Verifying Release (PARS)</h2>
* Reports arrival at the First Port of Entry 
* Submits the ACI trip (conveyance) data 
* Uses their own carrier code in the trip number 
* Links the Primary Carrier’s shipment to their trip 


No authorization letter is required — the ACI linkage serves as inferred authorization.
<div class="bc-card">
<h3>Using Status Queries</h3>
<p>Because the shipment uses another carrier's code, transaction numbers (PARS updates) will not auto-populate on your board. You must request them manually.</p>
<div class="bc-cleanlist">
* Open the <strong>Shipment Details Page</strong>.
* Click <strong>Send Status Query</strong>.
* CBSA will return the current status (e.g., Transaction Number) if available.
</div>
<div class="bc-subtle" style="margin-top: 15px;">
See: [[Status_Query_Feature_(CBSA_Shipments)|Status Query Guide]]
</div>
</div>


== Preparing Shipment Data as the Primary Carrier ==
<div class="bc-card" style="margin-top: 30px;">
<h3>❌ Common Rejects</h3>
<table class="wikitable" style="width:100%; margin-bottom:0;">
<tr>
<th>Reject Message</th>
<th>Meaning / Fix</th>
</tr>
<tr>
<td><strong>Invalid Status of Related Request</strong></td>
<td>The Shipment is not on file yet. Confirm the Primary Carrier has accepted their shipment first.</td>
</tr>
<tr>
<td><strong>CCN Cannot Be Related to 2 Conveyances</strong></td>
<td>The shipment is already linked to another trip. Ask the Primary Carrier to "De-link" it from any previous trips.</td>
</tr>
<tr>
<td><strong>Port Code Must Match</strong></td>
<td>The Trip Port differs from the Shipment Port. Correct your trip port or ask the Primary Carrier to update the shipment port.</td>
</tr>
</table>
</div>


The Primary Carrier submits shipments without attaching them to a trip.
{{AppPromo}}


=== Step-by-Step ===
</div> [[Category:ACI eManifest Guide]]
 
# From the top menu select '''ACI eManifests → Start New ACI Shipment'''
# Complete the shipment as normal
# Leave '''Attached to Trip Number''' blank
# Use the port where the Secondary Carrier will cross
# Click '''Save'''
 
[[File:Acishipmentunattached1.png|800px]]
 
Complete shipper, consignee, and commodity details as usual.
 
[[File:Acishipmentinfo1.png|800px]]
 
Transmit the shipment using:
 
'''Send to CBSA → Send New Shipment Request'''
 
[[File:SendNewShipmentRequest.jpg]]
 
Once accepted, the status will show '''On File with CBSA'''.
 
[[File:Acishipmentinfo2.png|800px]]
 
Provide the Secondary Carrier with:
 
* Cargo Control Number (CCN) 
* Port of entry used 
 
== Preparing Trip Data as the Secondary Carrier ==
 
Before starting:
 
* Confirm shipment is on file with CBSA 
* Obtain CCN and port from Primary Carrier 
 
=== One-Time Setup (if needed) ===
 
Add the Primary Carrier’s carrier code under:
 
'''Account → Company → Canadian Carrier Codes'''
 
Enable referenced shipments under:
 
'''Account → Company Preferences → Allow ACI "Reference Only" Shipments'''
 
=== Creating the Trip ===
 
# Select '''ACI eManifests → Start New ACI eManifest'''
 
[[File:Startnewaci1.jpg|800px]]
 
# Complete trip details normally
# Ensure port matches the Primary Carrier’s shipment
# Click '''Save'''
 
[[File:Acidetailsdiff1.png|800px]]
 
Add drivers, trailers, seals, or containers as required.
 
[[File:ACIdetailstrip.png|800px]]
 
=== Linking the Shipment ===
 
# Click '''Create New Shipment'''
# Check '''Shipment Reference Only'''
# Enter the CCN provided by the Primary Carrier
# Click '''Save'''
 
[[File:Acishipmentattached1.png|800px]]
 
Repeat for all shipments on the truck.
 
=== Transmitting the Manifest ===
 
Click '''Sync with CBSA''' from the manifest page.
 
[[File:Sync-required-aci.png|800px]]
 
Once accepted, status will update to '''On File with CBSA''' confirming successful linkage.
 
[[File:Acishipmentaccepted1.png|800px]]
 
== Transaction Numbers and Status Queries ==
 
Because the shipment uses another carrier’s code, transaction numbers will not auto-populate.
 
If subscribed to PARS Checking:
 
* Use '''Send Status Query''' from the Shipment Details Page 
* CBSA will return transaction numbers if available 
 
See: [[Status Query Feature (CBSA Shipments)|Status Query Guide]]
 
== Common Rejects and How to Fix Them ==
 
{| class="wikitable"
! Reject Message
! Meaning
! Resolution
|-
| Invalid Status of Related Request
| Shipment not on file
| Confirm CCN and have Primary Carrier submit or correct shipment
|-
| CCN Cannot Be Related to 2 Conveyances
| Shipment already linked
| Ask Primary Carrier to de-link or contact support
|-
| Port Code Must Match
| Port differs between shipment and trip
| Correct trip port or have Primary Carrier update shipment
|}
 
If issues persist, contact:
[https://borderconnect.com/borderconnect/contact-us.htm BorderConnect Support]
 
[[Category:ACI eManifest Guide]]

Latest revision as of 15:05, 9 March 2026

🔖 This article is part of the BorderConnect ACI eManifest Guide

Preparing ACI eManifests (Two-Carrier Scenarios)

A guide to handling "Referenced Shipments" when one carrier contracts another to transport goods into Canada.

Type: Tutorial Time: 15 Minutes

Overview

In ACI eManifest, a Referenced Shipment occurs when a primary carrier hires a secondary carrier to physically transport goods into Canada.

This process requires two separate filings that link together in CBSA's system:

  • Primary Carrier: Owns the shipment and submits the Cargo Data.
  • Secondary Carrier: Transports the goods and submits the Conveyance (Trip) Data.

Authorization: No formal authorization letter is required for this specific linkage; the electronic link between the Trip Number and Cargo Control Number (CCN) serves as the authorization.

🤝 Roles & Responsibilities

Role Responsible For Carrier Code Used
Primary Carrier Shipment (Cargo) Information Used in the Cargo Control Number (CCN)
Secondary Carrier Trip (Conveyance) Information Used in the Trip Number

Role 1: The Primary Carrier

The Primary Carrier must submit the shipment data without attaching it to a trip.

1 Create Unassociated Shipment

  • Navigate to ACI eManifests → Start New ACI Shipment.
  • Crucial: Leave "Attached to Trip Number" BLANK.
  • Enter the Port of Entry where the Secondary Carrier will cross.
  • Complete all Shipper, Consignee, and Commodity details normally.
  • Click Save.
Leaving Trip Number Blank

2 Transmit to CBSA

  • Inside the shipment, locate the Send to CBSA menu.
  • Select Send New Shipment Request.
  • Wait for the status to change to On File with CBSA.
Sending the Shipment

Next Step: You must provide the Secondary Carrier with the Cargo Control Number (CCN) and the Port of Entry you used.

Role 2: The Secondary Carrier

The Secondary Carrier creates the trip and links to the Primary Carrier's existing shipment.

1 One-Time Setup

Before starting, ensure your account is configured to allow this.

  • Go to Account → Company Settings.
  • Under ACI eManifest Settings, set Allow ACI "Reference Only" Shipments to Yes.
  • Go to Account → Canadian Carrier Codes and add the Primary Carrier's code (so the system recognizes it).

2 Create the Trip

  • Navigate to ACI eManifests → Start New ACI eManifest.
  • Enter your Trip Number, Driver, Truck, and Trailer.
  • Crucial: Ensure the Port of Entry matches the Primary Carrier's shipment exactly.
  • Click Save.
Trip Details

3 Link the Shipment

  • Click Create New Shipment.
  • Check the box: ☑ Shipment Reference Only.
  • Enter the Cargo Control Number (CCN) provided by the Primary Carrier.
  • Click Save.
Linking Referenced Shipment

4 Transmit

  • Click Sync with CBSA on the manifest page.
  • Once accepted, the status will update to On File with CBSA.
Accepted Status

Verifying Release (PARS)

Using Status Queries

Because the shipment uses another carrier's code, transaction numbers (PARS updates) will not auto-populate on your board. You must request them manually.

  • Open the Shipment Details Page.
  • Click Send Status Query.
  • CBSA will return the current status (e.g., Transaction Number) if available.

See: Status Query Guide

❌ Common Rejects

Reject Message Meaning / Fix
Invalid Status of Related Request The Shipment is not on file yet. Confirm the Primary Carrier has accepted their shipment first.
CCN Cannot Be Related to 2 Conveyances The shipment is already linked to another trip. Ask the Primary Carrier to "De-link" it from any previous trips.
Port Code Must Match The Trip Port differs from the Shipment Port. Correct your trip port or ask the Primary Carrier to update the shipment port.
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