Jump to content
🚛
Streamline your cross-border operation. From ACE & ACI eManifests to PARS tracking and U.S. In-Bond filing, BorderConnect is the fastest way to cross.
Start Free Trial

PARS Shipments Basic Overview (CBSA Shipments): Difference between revisions

From BorderConnect Wiki
← Older edit
No edit summary
No edit summary
 
(One intermediate revision by the same user not shown)
Line 1: Line 1:
{{note|This article is part of the [[PARS_Checking_Software_User_Guide_(CBSA_Shipments)|BorderConnect PARS Software Guide]]|info}}
{{note|This article is part of the [[PARS_Checking_Software_User_Guide_(CBSA_Shipments)|BorderConnect PARS Software Guide]]|info}}


{{#ev:youtube|T48HIMOUQZk|960|center|How to Use BorderConnect RNS-PARS Tracking.}}
<div class="bc-wrap">


[[File:Newestparsmenu1.jpg|400px|thumb|right|Selecting '''Newest Shipments''' from the PARS Shipments menu]]This guide offers instructions on checking the status of your PARS shipments using [https://borderconnect.com/pars-check/index.htm BorderConnect's '''PARS checking software''']. It assumes that you have an active software subscription and that your RNS registration is complete. If you are not yet registered, please refer to the registration instructions.
<div class="bc-article-hero">
<h1>PARS Checking Software</h1>
<p>Monitor real-time CBSA release status updates for your Canada-bound shipments.</p>
<div class="bc-article-meta">
<span class="bc-article-pill"><i class="fas fa-desktop"></i> Type: Tracking Dashboard</span>
<span class="bc-article-pill"><i class="fas fa-flag-canada"></i> System: CBSA RNS</span>
</div>
</div>


== Newest Shipments ==
<div class="bc-card">


The most commonly used feature of the PARS checking software is the Newest Shipments listing, which displays the most recent shipments to be accepted or released. To access this listing, select the option 'Newest Shipments' under the 'PARS Shipments' menu.
<div class="bc-float-video" style="margin-top: 0;">
  <div class="bc-video-trigger" data-video-id="T48HIMOUQZk">
    <div class="bc-play-icon"><i class="fas fa-play-circle"></i></div>
  </div>
</div>


This will bring you to the Newest Shipments Page, which consists of two main listings. The first listing is of PARS shipments that have been accepted by CBSA and are awaiting arrival at the border, but are not yet released. This listing is the most useful when you are trying to determine if your drivers are ready to cross the border. Any PARS submission by a customs broker will show up here once it is accepted by CBSA, provided that your carrier code was used in the PARS number.
<h2 style="margin-top: 0;">Overview</h2>
[[File:Newestparsmenu1.jpg|400px|thumb|right|Accessing Newest Shipments from the PARS Shipments menu]]
<p>This guide explains how to monitor and manage PARS shipments using [https://borderconnect.com/pars-check/index.htm BorderConnect’s <strong>PARS Checking Software</strong>], powered by CBSA’s Release Notification System (RNS).</p>


[[File:Newestparsshipments1.png|680px]]
<p>Once a broker files a PARS declaration and CBSA accepts it, the shipment will automatically appear in BorderConnect for real-time tracking.</p>


For each accepted PARS, important information will be displayed, including:
<div class="bc-did-you-know" style="margin-top: 15px;">
*Date and time that CBSA accepted the PARS declaration.
<strong>Prerequisites:</strong><br>
*PARS number (cargo control number) entered by the broker. You will want to ensure that this number exactly matches the number on your ACI Shipment and/or PARS sticker, being particularly watchful of whether the word PARS has been omitted or entered in error, and missing or added zeroes. This will give you the opportunity to call the broker to correct their submission or to correct your ACI eManifest before the driver reaches the border.
To use this feature, your BorderConnect account must be active, your carrier code must be registered for RNS with CBSA, and brokers must be submitting entries using your specific carrier code.
*Transaction Number, which is a unique reference number assigned by the broker. Although it is not strictly required to cross the border, it can be useful to give as a confirmation if a problem comes up.
</div>
*Release Office, which in the case of PARS shipments is where your driver is set up to cross the border. If your driver is crossing somewhere other than the port listed, you should contact the broker to have the port updated.
*Driver. This information does not come from CBSA, but BorderConnect will automatically display the driver for this shipment if you have entered an ACI eManifest on BorderConnect ACI which contains this PARS number, or if you have entered a PARS sequence on your driver profile that contains this PARS number. It is also possible to manually assign a driver here by clicking the Assign Driver link.
*ACI Trip Status. If you are also using BorderConnect ACI, the current status of the manifest containing this shipment will be displayed here, or a link to create a new ACI eManifest if one does not exist for this shipment yet. Clicking this link will fill in some of the information on your manifest for you, including port of arrival and cargo control number.
*ACI Shipment Status. If you are also using BorderConnect ACI, the current status of the ACI Shipment will be displayed here, or a link to create a new ACI Shipment if one does not exist yet. Clicking this link will fill in some of the information on your shipment for you, including port of arrival and cargo control number.


From this listing, you can also click View on an individual shipment to be bring up some additional details about it, including the broker (if known), the service option the broker used to submit the PARS, the [[Sub_Location_(Canadian_Shipments)|Sublocation]], container numbers and delivery instructions. You will also have the option to add comments to the shipment for your users to refer back to, and to send a [[Status_Query_Feature_(CBSA_Shipments)|Status Query]] for the shipment.
<div style="clear: both;"></div>
</div>


[[File:Acceptedshipmentexample.png|680px]]
<h2 style="margin-top: 40px; border-bottom: 2px solid #eee; padding-bottom: 10px;">Understanding PARS Lists</h2>


The second listing is of shipments that have been released by CBSA, meaning they have crossed the border for PARS shipments or been authorized to be removed from the warehouse for inbond shipments. This listing useful for tracking your shipments to see when they crossed the border, and for making sure that each shipment gets put into released status. If you have a PARS from the accepted listing that does not move over to released and you know your driver has already crossed into Canada, it is important to follow up on the situation.
<div class="bc-card">
<p>BorderConnect organizes PARS activity into easy-to-read, status-based listings to help dispatchers prioritize their workflow.</p>


[[File:Parsshipmentsreleased.png|680px]]
<table class="wikitable" style="width: 100%;">
<tr>
<th style="width: 25%;">Listing View</th>
<th>What It Shows</th>
<th>When to Use It</th>
</tr>
<tr>
<td><strong>Newest Shipments</strong></td>
<td>The most recent activity (both Accepted and Released).</td>
<td>Daily operations; checking driver readiness.</td>
</tr>
<tr>
<td><strong>Accepted Shipments</strong></td>
<td>Shipments accepted by CBSA but <strong>not yet released</strong>.</td>
<td>To confirm clearance <em>before</em> the driver arrives at the border.</td>
</tr>
<tr>
<td><strong>Released Shipments</strong></td>
<td>Shipments fully released by CBSA.</td>
<td>To generate proof of release and for audit records.</td>
</tr>
<tr>
<td><strong>Purged Shipments</strong></td>
<td>Aged shipments or those removed via status query.</td>
<td>Cleanup and exception handling.</td>
</tr>
<tr>
<td><strong>RMD Shipments</strong></td>
<td>Shipments released using RMD (Release on Minimum Documentation) options.</td>
<td>Tracking warehouse releases or special clearance scenarios.</td>
</tr>
</table>
</div>


The information displayed for the released shipments will be the same as that displayed for the accepted shipments above, with the addition of the ability to print a Proof of Release. Clicking this link brings up a pdf of the Release Notification Report for the shipment. This report, because it is generated based on information received directly from CBSA, is considered a legal document and can be presented in cases in which the customs stamped paperwork has been lost.
<h2 style="margin-top: 40px; border-bottom: 2px solid #eee; padding-bottom: 10px;">Newest Shipments Dashboard</h2>


== Accepted Shipments ==
<div class="bc-card">
<p>The <strong>Newest Shipments</strong> screen is the primary working dashboard for most users. Access it via <strong>PARS Shipments</strong> → <strong>Newest Shipments</strong>.</p>


This listing works exactly the same way as the Newest Shipments listing above, but only displays PARS shipments which are in accepted status. That is, those shipments that are set up by the broker and waiting for the driver to arrive at the border. To access this listing, select the option 'Accepted Shipments' under the 'PARS Shipments' menu.
<h3>1. Accepted PARS (Pre-Arrival)</h3>
[[File:Newestparsshipments1.png|680px|thumb|center|Accepted PARS Shipments list]]
<p>These shipments have been submitted by a broker and accepted by CBSA, but are waiting for the driver to arrive at the border. Key fields include:</p>


== Released Shipments ==
<table class="wikitable" style="width: 100%;">
<tr>
<th style="width: 25%;">Field</th>
<th>Description</th>
</tr>
<tr>
<td><strong>Acceptance Time</strong></td>
<td>Timestamp of when CBSA accepted the broker's entry.</td>
</tr>
<tr>
<td><strong>PARS Number</strong></td>
<td>The Cargo Control Number used by the broker.</td>
</tr>
<tr>
<td><strong>Transaction Number</strong></td>
<td>The broker's internal reference number.</td>
</tr>
<tr>
<td><strong>Release Office</strong></td>
<td>The specific port code where the driver is expected to cross.</td>
</tr>
<tr>
<td><strong>ACI Status Links</strong></td>
<td>
<strong>ACI Trip / Shipment Status:</strong> These columns link the RNS data to your ACI eManifests.
<ul>
<li>Green: Matched and on file.</li>
<li>Red/Yellow: requires attention.</li>
</ul>
</td>
</tr>
</table>


This listing works exactly the same way as the Newest Shipments listing above, but only displays shipments which are in released status. That is, those shipments that have crossed the border or been authorized to be removed from a sufferance warehouse. To access this listing, select the option 'Released Shipments' under the 'PARS Shipments' menu.
<div class="bc-did-you-know" style="margin-top: 15px;">
<strong>Tip:</strong> Click <strong>View</strong> on any shipment to open full details, including broker name, sublocation, container numbers, and internal comments.
</div>


== Purged Shipments ==
[[File:Acceptedshipmentexample.png|680px|thumb|center|Viewing PARS Shipment Details]]


This listing will display shipments which BorderConnect has marked as Purged. Shipments will be marked as Purged whenever an accepted PARS shipment hangs around for 30 days without showing released by CBSA, or whenever a response to a [[Status Query Feature|status query]] reveals a shipment to no longer be on file with CBSA. The list will display the same information about each shipment as detailed above under Newest Shipments. To access the list of purged shipments, select the option 'Purged Shipments' from the 'PARS Shipments' menu.
<h3>2. Released PARS (Post-Arrival)</h3>
[[File:Parsshipmentsreleased.png|680px|thumb|center|Released PARS Shipments list]]
<p>Released shipments indicate that CBSA has authorized the load to enter Canada or be removed from a sufferance warehouse.</p>


== RMD Shipments ==
<div class="bc-did-you-know" style="margin-top: 15px; border-left: 5px solid #28a745;">
<strong>Proof of Release:</strong> Click the <strong>Print Proof of Release</strong> button to generate an official CBSA Release Notification Report (PDF). This document is legally valid and can replace lost stamped paperwork.
</div>
</div>


This listing works exactly the same way as the Newest Shipments listing above, but only displays shipments which have been released using the RMD service option. That is, those shipments that have been authorized to be removed from a sufferance warehouse or required a paper RMD package to be presented at the border. To access this listing, select the option 'Released Shipments' under the 'RMD Shipments' menu.
<h2 style="margin-top: 40px; border-bottom: 2px solid #eee; padding-bottom: 10px;">Filtered Views</h2>
 
<div class="bc-card">
<h3>Accepted Shipments Only</h3>
<p>Isolates shipments that are Accepted but awaiting arrival. Use this list to catch broker errors (e.g., wrong port) or to verify driver readiness before they reach the booth.</p>
 
<h3>Released Shipments Only</h3>
<p>Isolates shipments that have already cleared. Use this for daily crossing confirmations and compliance auditing.</p>
 
<h3>Purged Shipments</h3>
<p>Shipments are automatically flagged as "Purged" if they remain accepted for over 30 days without release, or if a status query indicates the shipment no longer exists in CBSA's system. They are kept for historical reference.</p>
</div>
 
<h2 style="margin-top: 40px; border-bottom: 2px solid #eee; padding-bottom: 10px;">Best Practices</h2>
 
<div class="bc-card">
<div class="bc-cleanlist">
* <strong>Match Numbers:</strong> Always verify the PARS number in BorderConnect matches the broker's paperwork exactly.
* <strong>Monitor Status:</strong> Watch the "Accepted" list before drivers arrive to ensure the broker has actually filed.
* <strong>Follow Up:</strong> If a shipment doesn't switch to "Released" after crossing, investigate immediately to avoid penalties.
* <strong>Save Records:</strong> Download the "Proof of Release" PDF for your own records, especially if physical paperwork was not stamped.
</div>
</div>
 
{{AppPromo}}
 
</div>


[[Category:PARS Software Guide]]
[[Category:PARS Software Guide]]

Latest revision as of 16:37, 6 February 2026

🔖 This article is part of the BorderConnect PARS Software Guide

PARS Checking Software

Monitor real-time CBSA release status updates for your Canada-bound shipments.

Type: Tracking Dashboard System: CBSA RNS

Overview

Accessing Newest Shipments from the PARS Shipments menu

This guide explains how to monitor and manage PARS shipments using BorderConnect’s PARS Checking Software, powered by CBSA’s Release Notification System (RNS).

Once a broker files a PARS declaration and CBSA accepts it, the shipment will automatically appear in BorderConnect for real-time tracking.

Prerequisites:
To use this feature, your BorderConnect account must be active, your carrier code must be registered for RNS with CBSA, and brokers must be submitting entries using your specific carrier code.

Understanding PARS Lists

BorderConnect organizes PARS activity into easy-to-read, status-based listings to help dispatchers prioritize their workflow.

Listing View What It Shows When to Use It
Newest Shipments The most recent activity (both Accepted and Released). Daily operations; checking driver readiness.
Accepted Shipments Shipments accepted by CBSA but not yet released. To confirm clearance before the driver arrives at the border.
Released Shipments Shipments fully released by CBSA. To generate proof of release and for audit records.
Purged Shipments Aged shipments or those removed via status query. Cleanup and exception handling.
RMD Shipments Shipments released using RMD (Release on Minimum Documentation) options. Tracking warehouse releases or special clearance scenarios.

Newest Shipments Dashboard

The Newest Shipments screen is the primary working dashboard for most users. Access it via PARS Shipments → Newest Shipments.

1. Accepted PARS (Pre-Arrival)

Accepted PARS Shipments list

These shipments have been submitted by a broker and accepted by CBSA, but are waiting for the driver to arrive at the border. Key fields include:

Field Description
Acceptance Time Timestamp of when CBSA accepted the broker's entry.
PARS Number The Cargo Control Number used by the broker.
Transaction Number The broker's internal reference number.
Release Office The specific port code where the driver is expected to cross.
ACI Status Links

ACI Trip / Shipment Status: These columns link the RNS data to your ACI eManifests.

  • Green: Matched and on file.
  • Red/Yellow: requires attention.

Tip: Click View on any shipment to open full details, including broker name, sublocation, container numbers, and internal comments.

Viewing PARS Shipment Details

2. Released PARS (Post-Arrival)

Released PARS Shipments list

Released shipments indicate that CBSA has authorized the load to enter Canada or be removed from a sufferance warehouse.

Proof of Release: Click the Print Proof of Release button to generate an official CBSA Release Notification Report (PDF). This document is legally valid and can replace lost stamped paperwork.

Filtered Views

Accepted Shipments Only

Isolates shipments that are Accepted but awaiting arrival. Use this list to catch broker errors (e.g., wrong port) or to verify driver readiness before they reach the booth.

Released Shipments Only

Isolates shipments that have already cleared. Use this for daily crossing confirmations and compliance auditing.

Purged Shipments

Shipments are automatically flagged as "Purged" if they remain accepted for over 30 days without release, or if a status query indicates the shipment no longer exists in CBSA's system. They are kept for historical reference.

Best Practices

  • Match Numbers: Always verify the PARS number in BorderConnect matches the broker's paperwork exactly.
  • Monitor Status: Watch the "Accepted" list before drivers arrive to ensure the broker has actually filed.
  • Follow Up: If a shipment doesn't switch to "Released" after crossing, investigate immediately to avoid penalties.
  • Save Records: Download the "Proof of Release" PDF for your own records, especially if physical paperwork was not stamped.
📱

eManifesting in your pocket. Process ACE & ACI eManifests, track shipments in real-time, and upload documents instantly—anytime, anywhere.

Download on theApp Store GET IT ONGoogle Play

Retrieved from "https://wiki.borderconnect.com/index.php?title=PARS_Shipments_Basic_Overview_(CBSA_Shipments)&oldid=3063"