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PARS Shipments Basic Overview (CBSA Shipments): Difference between revisions

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{{note|This article is part of the [[PARS_Checking_Software_User_Guide_(CBSA_Shipments)|BorderConnect PARS Software Guide]]|info}}
{{note|This article is part of the [[PARS_Checking_Software_User_Guide_(CBSA_Shipments)|BorderConnect PARS Software Guide]]|info}}


{{#ev:youtube|T48HIMOUQZk|960|center|How to Use BorderConnect RNS-PARS Tracking}}
<div class="bc-wrap">


[[File:Newestparsmenu1.jpg|400px|thumb|right|Accessing Newest Shipments from the PARS Shipments menu]]
<div class="bc-article-hero">
<h1>PARS Checking Software</h1>
<p>Monitor real-time CBSA release status updates for your Canada-bound shipments.</p>
<div class="bc-article-meta">
<span class="bc-article-pill"><i class="fas fa-desktop"></i> Type: Tracking Dashboard</span>
<span class="bc-article-pill"><i class="fas fa-flag-canada"></i> System: CBSA RNS</span>
</div>
</div>


This guide explains how to monitor and manage PARS shipments using [https://borderconnect.com/pars-check/index.htm BorderConnect’s '''PARS Checking Software'''] powered by CBSA’s Release Notification System (RNS).
<div class="bc-card">


It assumes that:
<div class="bc-float-video" style="margin-top: 0;">
  <div class="bc-video-trigger" data-video-id="T48HIMOUQZk">
    <div class="bc-play-icon"><i class="fas fa-play-circle"></i></div>
  </div>
</div>


* Your BorderConnect account is active 
<h2 style="margin-top: 0;">Overview</h2>
* Your carrier is registered for RNS 
[[File:Newestparsmenu1.jpg|400px|thumb|right|Accessing Newest Shipments from the PARS Shipments menu]]
* Brokers are submitting PARS entries using your carrier code 
<p>This guide explains how to monitor and manage PARS shipments using [https://borderconnect.com/pars-check/index.htm BorderConnect’s <strong>PARS Checking Software</strong>], powered by CBSA’s Release Notification System (RNS).</p>
 
Once a broker files a PARS declaration and CBSA accepts it, the shipment will automatically appear in BorderConnect for real time tracking.
 
== Understanding PARS Shipment Lists ==
 
BorderConnect organizes PARS activity into easy-to-read status based listings.
 
{| class="wikitable"
! Listing
! What It Shows
! When to Use It
|-
| Newest Shipments
| Most recent accepted and released PARS shipments
| Daily operations and driver readiness
|-
| Accepted Shipments
| Shipments accepted by CBSA but not yet released
| Confirm clearance before border arrival
|-
| Released Shipments
| Shipments released by CBSA
| Proof of crossing and audit records
|-
| Purged Shipments
| Aged or removed shipments
| Cleanup and exception handling
|-
| RMD Shipments
| Shipments released using RMD service option
| Warehouse and special release tracking
|}
 
== Newest Shipments View ==
 
The '''Newest Shipments''' screen is the primary working dashboard for most users.
 
Navigate to:
 
'''PARS Shipments → Newest Shipments'''
 
This page contains two live sections:
 
=== Accepted PARS Shipments ===
 
[[File:Newestparsshipments1.png|680px]]
 
These are shipments that:
 
* Have been submitted by a broker 
* Are accepted by CBSA 
* Are waiting for the driver to arrive 
 
Each row displays key operational information:
 
{| class="wikitable"
! Field
! Description
|-
| Acceptance Time
| When CBSA accepted the PARS entry
|-
| PARS Number
| Cargo Control Number used by the broker
|-
| Transaction Number
| Broker reference number
|-
| Release Office
| Port where the driver is expected to cross
|-
| Driver
| Automatically linked from ACI or manually assigned
|-
| ACI Trip Status
| Status of the connected ACI manifest
|-
| ACI Shipment Status
| Status of the related ACI shipment
|}
 
These links allow you to:
 
* Quickly create ACI manifests and shipments
* Verify matching cargo control numbers 
* Confirm correct ports of crossing 
 
Click '''View''' on any shipment to open full shipment details including:
 
* Broker name (if available) 
* Service option used 
* Sublocation 
* Container numbers 
* Delivery instructions 
* Internal comments 
* Status query tools 
 
[[File:Acceptedshipmentexample.png|680px]]
 
=== Released PARS Shipments ===
 
[[File:Parsshipmentsreleased.png|680px]]
 
Released shipments indicate that CBSA has authorized the load to enter Canada or be removed from a sufferance warehouse.
 
Additional feature:
 
* '''Print Proof of Release''' generates the official CBSA Release Notification Report (PDF)
 
This document is legally valid and can replace lost stamped paperwork.
 
== Accepted Shipments Only ==
 
This view isolates shipments that are:
 
* Accepted by CBSA 
* Still awaiting arrival 
 
Access via:
 
'''PARS Shipments → Accepted Shipments'''
 
Use this list to:
 
* Verify driver readiness 
* Catch broker number errors early 
* Ensure ports of crossing are correct 


== Released Shipments Only ==
<p>Once a broker files a PARS declaration and CBSA accepts it, the shipment will automatically appear in BorderConnect for real-time tracking.</p>


This view isolates shipments that have already cleared CBSA.
<div class="bc-did-you-know" style="margin-top: 15px;">
<strong>Prerequisites:</strong><br>
To use this feature, your BorderConnect account must be active, your carrier code must be registered for RNS with CBSA, and brokers must be submitting entries using your specific carrier code.
</div>


Access via:
<div style="clear: both;"></div>
</div>


'''PARS Shipments → Released Shipments'''
<h2 style="margin-top: 40px; border-bottom: 2px solid #eee; padding-bottom: 10px;">Understanding PARS Lists</h2>


Common uses:
<div class="bc-card">
<p>BorderConnect organizes PARS activity into easy-to-read, status-based listings to help dispatchers prioritize their workflow.</p>


* Daily crossing confirmations 
<table class="wikitable" style="width: 100%;">
* Proof of release retrieval 
<tr>
* Compliance auditing 
<th style="width: 25%;">Listing View</th>
<th>What It Shows</th>
<th>When to Use It</th>
</tr>
<tr>
<td><strong>Newest Shipments</strong></td>
<td>The most recent activity (both Accepted and Released).</td>
<td>Daily operations; checking driver readiness.</td>
</tr>
<tr>
<td><strong>Accepted Shipments</strong></td>
<td>Shipments accepted by CBSA but <strong>not yet released</strong>.</td>
<td>To confirm clearance <em>before</em> the driver arrives at the border.</td>
</tr>
<tr>
<td><strong>Released Shipments</strong></td>
<td>Shipments fully released by CBSA.</td>
<td>To generate proof of release and for audit records.</td>
</tr>
<tr>
<td><strong>Purged Shipments</strong></td>
<td>Aged shipments or those removed via status query.</td>
<td>Cleanup and exception handling.</td>
</tr>
<tr>
<td><strong>RMD Shipments</strong></td>
<td>Shipments released using RMD (Release on Minimum Documentation) options.</td>
<td>Tracking warehouse releases or special clearance scenarios.</td>
</tr>
</table>
</div>


== Purged Shipments ==
<h2 style="margin-top: 40px; border-bottom: 2px solid #eee; padding-bottom: 10px;">Newest Shipments Dashboard</h2>


Purged shipments are automatically flagged by BorderConnect when:
<div class="bc-card">
<p>The <strong>Newest Shipments</strong> screen is the primary working dashboard for most users. Access it via <strong>PARS Shipments</strong> → <strong>Newest Shipments</strong>.</p>


* A PARS remains accepted for over 30 days with no release 
<h3>1. Accepted PARS (Pre-Arrival)</h3>
* A status query shows the shipment no longer exists with CBSA 
[[File:Newestparsshipments1.png|680px|thumb|center|Accepted PARS Shipments list]]
<p>These shipments have been submitted by a broker and accepted by CBSA, but are waiting for the driver to arrive at the border. Key fields include:</p>


These shipments are kept for reference but removed from active tracking.
<table class="wikitable" style="width: 100%;">
<tr>
<th style="width: 25%;">Field</th>
<th>Description</th>
</tr>
<tr>
<td><strong>Acceptance Time</strong></td>
<td>Timestamp of when CBSA accepted the broker's entry.</td>
</tr>
<tr>
<td><strong>PARS Number</strong></td>
<td>The Cargo Control Number used by the broker.</td>
</tr>
<tr>
<td><strong>Transaction Number</strong></td>
<td>The broker's internal reference number.</td>
</tr>
<tr>
<td><strong>Release Office</strong></td>
<td>The specific port code where the driver is expected to cross.</td>
</tr>
<tr>
<td><strong>ACI Status Links</strong></td>
<td>
<strong>ACI Trip / Shipment Status:</strong> These columns link the RNS data to your ACI eManifests.
<ul>
<li>Green: Matched and on file.</li>
<li>Red/Yellow: requires attention.</li>
</ul>
</td>
</tr>
</table>


Access via:
<div class="bc-did-you-know" style="margin-top: 15px;">
<strong>Tip:</strong> Click <strong>View</strong> on any shipment to open full details, including broker name, sublocation, container numbers, and internal comments.
</div>


'''PARS Shipments → Purged Shipments'''
[[File:Acceptedshipmentexample.png|680px|thumb|center|Viewing PARS Shipment Details]]


== RMD Shipments ==
<h3>2. Released PARS (Post-Arrival)</h3>
[[File:Parsshipmentsreleased.png|680px|thumb|center|Released PARS Shipments list]]
<p>Released shipments indicate that CBSA has authorized the load to enter Canada or be removed from a sufferance warehouse.</p>


RMD shipments are those released using CBSA’s RMD service option, commonly involving:
<div class="bc-did-you-know" style="margin-top: 15px; border-left: 5px solid #28a745;">
<strong>Proof of Release:</strong> Click the <strong>Print Proof of Release</strong> button to generate an official CBSA Release Notification Report (PDF). This document is legally valid and can replace lost stamped paperwork.
</div>
</div>


* Warehouse releases 
<h2 style="margin-top: 40px; border-bottom: 2px solid #eee; padding-bottom: 10px;">Filtered Views</h2>
* Paper RMD packages 
* Special clearance scenarios 


Access via:
<div class="bc-card">
<h3>Accepted Shipments Only</h3>
<p>Isolates shipments that are Accepted but awaiting arrival. Use this list to catch broker errors (e.g., wrong port) or to verify driver readiness before they reach the booth.</p>


'''RMD Shipments → Released Shipments'''
<h3>Released Shipments Only</h3>
<p>Isolates shipments that have already cleared. Use this for daily crossing confirmations and compliance auditing.</p>


== Best Practices for PARS Tracking ==
<h3>Purged Shipments</h3>
<p>Shipments are automatically flagged as "Purged" if they remain accepted for over 30 days without release, or if a status query indicates the shipment no longer exists in CBSA's system. They are kept for historical reference.</p>
</div>


* Always verify PARS numbers match broker submissions exactly 
<h2 style="margin-top: 40px; border-bottom: 2px solid #eee; padding-bottom: 10px;">Best Practices</h2>
* Watch accepted shipments before drivers arrive 
* Follow up immediately on missing releases 
* Use Proof of Release PDFs for records 
* Run status queries when shipments stall 


== Summary ==
<div class="bc-card">
<div class="bc-cleanlist">
* <strong>Match Numbers:</strong> Always verify the PARS number in BorderConnect matches the broker's paperwork exactly.
* <strong>Monitor Status:</strong> Watch the "Accepted" list before drivers arrive to ensure the broker has actually filed.
* <strong>Follow Up:</strong> If a shipment doesn't switch to "Released" after crossing, investigate immediately to avoid penalties.
* <strong>Save Records:</strong> Download the "Proof of Release" PDF for your own records, especially if physical paperwork was not stamped.
</div>
</div>


BorderConnect’s PARS Checking Software provides real time visibility into every PARS shipment accepted and released by CBSA. By using the Newest Shipments dashboard and its specialized status views, carriers can:
{{AppPromo}}


* Prevent border delays 
</div>
* Catch broker errors early 
* Maintain compliance records 
* Streamline daily dispatch operations 


[[Category:PARS Software Guide]]
[[Category:PARS Software Guide]]

Latest revision as of 16:37, 6 February 2026

🔖 This article is part of the BorderConnect PARS Software Guide

PARS Checking Software

Monitor real-time CBSA release status updates for your Canada-bound shipments.

Type: Tracking Dashboard System: CBSA RNS

Overview

Accessing Newest Shipments from the PARS Shipments menu

This guide explains how to monitor and manage PARS shipments using BorderConnect’s PARS Checking Software, powered by CBSA’s Release Notification System (RNS).

Once a broker files a PARS declaration and CBSA accepts it, the shipment will automatically appear in BorderConnect for real-time tracking.

Prerequisites:
To use this feature, your BorderConnect account must be active, your carrier code must be registered for RNS with CBSA, and brokers must be submitting entries using your specific carrier code.

Understanding PARS Lists

BorderConnect organizes PARS activity into easy-to-read, status-based listings to help dispatchers prioritize their workflow.

Listing View What It Shows When to Use It
Newest Shipments The most recent activity (both Accepted and Released). Daily operations; checking driver readiness.
Accepted Shipments Shipments accepted by CBSA but not yet released. To confirm clearance before the driver arrives at the border.
Released Shipments Shipments fully released by CBSA. To generate proof of release and for audit records.
Purged Shipments Aged shipments or those removed via status query. Cleanup and exception handling.
RMD Shipments Shipments released using RMD (Release on Minimum Documentation) options. Tracking warehouse releases or special clearance scenarios.

Newest Shipments Dashboard

The Newest Shipments screen is the primary working dashboard for most users. Access it via PARS Shipments → Newest Shipments.

1. Accepted PARS (Pre-Arrival)

Accepted PARS Shipments list

These shipments have been submitted by a broker and accepted by CBSA, but are waiting for the driver to arrive at the border. Key fields include:

Field Description
Acceptance Time Timestamp of when CBSA accepted the broker's entry.
PARS Number The Cargo Control Number used by the broker.
Transaction Number The broker's internal reference number.
Release Office The specific port code where the driver is expected to cross.
ACI Status Links

ACI Trip / Shipment Status: These columns link the RNS data to your ACI eManifests.

  • Green: Matched and on file.
  • Red/Yellow: requires attention.

Tip: Click View on any shipment to open full details, including broker name, sublocation, container numbers, and internal comments.

Viewing PARS Shipment Details

2. Released PARS (Post-Arrival)

Released PARS Shipments list

Released shipments indicate that CBSA has authorized the load to enter Canada or be removed from a sufferance warehouse.

Proof of Release: Click the Print Proof of Release button to generate an official CBSA Release Notification Report (PDF). This document is legally valid and can replace lost stamped paperwork.

Filtered Views

Accepted Shipments Only

Isolates shipments that are Accepted but awaiting arrival. Use this list to catch broker errors (e.g., wrong port) or to verify driver readiness before they reach the booth.

Released Shipments Only

Isolates shipments that have already cleared. Use this for daily crossing confirmations and compliance auditing.

Purged Shipments

Shipments are automatically flagged as "Purged" if they remain accepted for over 30 days without release, or if a status query indicates the shipment no longer exists in CBSA's system. They are kept for historical reference.

Best Practices

  • Match Numbers: Always verify the PARS number in BorderConnect matches the broker's paperwork exactly.
  • Monitor Status: Watch the "Accepted" list before drivers arrive to ensure the broker has actually filed.
  • Follow Up: If a shipment doesn't switch to "Released" after crossing, investigate immediately to avoid penalties.
  • Save Records: Download the "Proof of Release" PDF for your own records, especially if physical paperwork was not stamped.
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