PARS Shipments Basic Overview (CBSA Shipments): Difference between revisions

Revision as of 17:45, 28 January 2026

🔖 This article is part of the BorderConnect PARS Software Guide

How to Use BorderConnect RNS-PARS Tracking

Accessing Newest Shipments from the PARS Shipments menu

This guide explains how to monitor and manage PARS shipments using BorderConnect’s PARS Checking Software powered by CBSA’s Release Notification System (RNS).

It assumes that:

Your BorderConnect account is active
Your carrier is registered for RNS
Brokers are submitting PARS entries using your carrier code

Once a broker files a PARS declaration and CBSA accepts it, the shipment will automatically appear in BorderConnect for real time tracking.

Understanding PARS Shipment Lists

BorderConnect organizes PARS activity into easy-to-read status based listings.

Listing	What It Shows	When to Use It
Newest Shipments	Most recent accepted and released PARS shipments	Daily operations and driver readiness
Accepted Shipments	Shipments accepted by CBSA but not yet released	Confirm clearance before border arrival
Released Shipments	Shipments released by CBSA	Proof of crossing and audit records
Purged Shipments	Aged or removed shipments	Cleanup and exception handling
RMD Shipments	Shipments released using RMD service option	Warehouse and special release tracking

Newest Shipments View

The Newest Shipments screen is the primary working dashboard for most users.

Navigate to:

PARS Shipments → Newest Shipments

This page contains two live sections:

Accepted PARS Shipments

These are shipments that:

Have been submitted by a broker
Are accepted by CBSA
Are waiting for the driver to arrive

Each row displays key operational information:

Field	Description
Acceptance Time	When CBSA accepted the PARS entry
PARS Number	Cargo Control Number used by the broker
Transaction Number	Broker reference number
Release Office	Port where the driver is expected to cross
Driver	Automatically linked from ACI or manually assigned
ACI Trip Status	Status of the connected ACI manifest
ACI Shipment Status	Status of the related ACI shipment

These links allow you to:

Quickly create ACI manifests and shipments
Verify matching cargo control numbers
Confirm correct ports of crossing

Click View on any shipment to open full shipment details including:

Broker name (if available)
Service option used
Sublocation
Container numbers
Delivery instructions
Internal comments
Status query tools

Released PARS Shipments

Released shipments indicate that CBSA has authorized the load to enter Canada or be removed from a sufferance warehouse.

Additional feature:

Print Proof of Release generates the official CBSA Release Notification Report (PDF)

This document is legally valid and can replace lost stamped paperwork.

Accepted Shipments Only

This view isolates shipments that are:

Accepted by CBSA
Still awaiting arrival

Access via:

PARS Shipments → Accepted Shipments

Use this list to:

Verify driver readiness
Catch broker number errors early
Ensure ports of crossing are correct

Released Shipments Only

This view isolates shipments that have already cleared CBSA.

Access via:

PARS Shipments → Released Shipments

Common uses:

Daily crossing confirmations
Proof of release retrieval
Compliance auditing

Purged Shipments

Purged shipments are automatically flagged by BorderConnect when:

A PARS remains accepted for over 30 days with no release
A status query shows the shipment no longer exists with CBSA

These shipments are kept for reference but removed from active tracking.

Access via:

PARS Shipments → Purged Shipments

RMD Shipments

RMD shipments are those released using CBSA’s RMD service option, commonly involving:

Warehouse releases
Paper RMD packages
Special clearance scenarios

Access via:

RMD Shipments → Released Shipments

Best Practices for PARS Tracking

Always verify PARS numbers match broker submissions exactly
Watch accepted shipments before drivers arrive
Follow up immediately on missing releases
Use Proof of Release PDFs for records
Run status queries when shipments stall

Summary

BorderConnect’s PARS Checking Software provides real time visibility into every PARS shipment accepted and released by CBSA. By using the Newest Shipments dashboard and its specialized status views, carriers can:

Prevent border delays
Catch broker errors early
Maintain compliance records
Streamline daily dispatch operations

@@ Line 1: / Line 1: @@
 {{note|This article is part of the [[PARS_Checking_Software_User_Guide_(CBSA_Shipments)|BorderConnect PARS Software Guide]]|info}}
-{{#ev:youtube|T48HIMOUQZk|960|center|How to Use BorderConnect RNS-PARS Tracking.}}
+{{#ev:youtube|T48HIMOUQZk|960|center|How to Use BorderConnect RNS-PARS Tracking}}
-[[File:Newestparsmenu1.jpg|400px|thumb|right|Selecting '''Newest Shipments''' from the PARS Shipments menu]]This guide offers instructions on checking the status of your PARS shipments using [https://borderconnect.com/pars-check/index.htm BorderConnect's '''PARS checking software''']. It assumes that you have an active software subscription and that your RNS registration is complete. If you are not yet registered, please refer to the registration instructions.
+[[File:Newestparsmenu1.jpg|400px|thumb|right|Accessing Newest Shipments from the PARS Shipments menu]]
-== Newest Shipments ==
+This guide explains how to monitor and manage PARS shipments using [https://borderconnect.com/pars-check/index.htm BorderConnect’s '''PARS Checking Software'''] powered by CBSA’s Release Notification System (RNS).
-The most commonly used feature of the PARS checking software is the Newest Shipments listing, which displays the most recent shipments to be accepted or released. To access this listing, select the option 'Newest Shipments' under the 'PARS Shipments' menu.
+It assumes that:
-This will bring you to the Newest Shipments Page, which consists of two main listings. The first listing is of PARS shipments that have been accepted by CBSA and are awaiting arrival at the border, but are not yet released. This listing is the most useful when you are trying to determine if your drivers are ready to cross the border. Any PARS submission by a customs broker will show up here once it is accepted by CBSA, provided that your carrier code was used in the PARS number.
+* Your BorderConnect account is active
+* Your carrier is registered for RNS
+* Brokers are submitting PARS entries using your carrier code
+Once a broker files a PARS declaration and CBSA accepts it, the shipment will automatically appear in BorderConnect for real time tracking.
+== Understanding PARS Shipment Lists ==
+BorderConnect organizes PARS activity into easy-to-read status based listings.
+{| class="wikitable"
+! Listing
+! What It Shows
+! When to Use It
+|-
+| Newest Shipments
+| Most recent accepted and released PARS shipments
+| Daily operations and driver readiness
+|-
+| Accepted Shipments
+| Shipments accepted by CBSA but not yet released
+| Confirm clearance before border arrival
+|-
+| Released Shipments
+| Shipments released by CBSA
+| Proof of crossing and audit records
+|-
+| Purged Shipments
+| Aged or removed shipments
+| Cleanup and exception handling
+|-
+| RMD Shipments
+| Shipments released using RMD service option
+| Warehouse and special release tracking
+|}
+== Newest Shipments View ==
+The '''Newest Shipments''' screen is the primary working dashboard for most users.
+Navigate to:
+'''PARS Shipments → Newest Shipments'''
+This page contains two live sections:
+=== Accepted PARS Shipments ===
 [[File:Newestparsshipments1.png|680px]]
-For each accepted PARS, important information will be displayed, including:
+These are shipments that:
-*Date and time that CBSA accepted the PARS declaration.
-*PARS number (cargo control number) entered by the broker. You will want to ensure that this number exactly matches the number on your ACI Shipment and/or PARS sticker, being particularly watchful of whether the word PARS has been omitted or entered in error, and missing or added zeroes. This will give you the opportunity to call the broker to correct their submission or to correct your ACI eManifest before the driver reaches the border.
+* Have been submitted by a broker
-*Transaction Number, which is a unique reference number assigned by the broker. Although it is not strictly required to cross the border, it can be useful to give as a confirmation if a problem comes up.
+* Are accepted by CBSA
-*Release Office, which in the case of PARS shipments is where your driver is set up to cross the border. If your driver is crossing somewhere other than the port listed, you should contact the broker to have the port updated.
+* Are waiting for the driver to arrive
-*Driver. This information does not come from CBSA, but BorderConnect will automatically display the driver for this shipment if you have entered an ACI eManifest on BorderConnect ACI which contains this PARS number, or if you have entered a PARS sequence on your driver profile that contains this PARS number. It is also possible to manually assign a driver here by clicking the Assign Driver link.
-*ACI Trip Status. If you are also using BorderConnect ACI, the current status of the manifest containing this shipment will be displayed here, or a link to create a new ACI eManifest if one does not exist for this shipment yet. Clicking this link will fill in some of the information on your manifest for you, including port of arrival and cargo control number.
+Each row displays key operational information:
-*ACI Shipment Status. If you are also using BorderConnect ACI, the current status of the ACI Shipment will be displayed here, or a link to create a new ACI Shipment if one does not exist yet. Clicking this link will fill in some of the information on your shipment for you, including port of arrival and cargo control number.
+{| class="wikitable"
+! Field
+! Description
+|-
+| Acceptance Time
+| When CBSA accepted the PARS entry
+|-
+| PARS Number
+| Cargo Control Number used by the broker
+|-
+| Transaction Number
+| Broker reference number
+|-
+| Release Office
+| Port where the driver is expected to cross
+|-
+| Driver
+| Automatically linked from ACI or manually assigned
+|-
+| ACI Trip Status
+| Status of the connected ACI manifest
+|-
+| ACI Shipment Status
+| Status of the related ACI shipment
+|}
+These links allow you to:
+* Quickly create ACI manifests and shipments
+* Verify matching cargo control numbers
+* Confirm correct ports of crossing
+Click '''View''' on any shipment to open full shipment details including:
-From this listing, you can also click View on an individual shipment to be bring up some additional details about it, including the broker (if known), the service option the broker used to submit the PARS, the [[Sub_Location_(Canadian_Shipments)|Sublocation]], container numbers and delivery instructions. You will also have the option to add comments to the shipment for your users to refer back to, and to send a [[Status_Query_Feature_(CBSA_Shipments)|Status Query]] for the shipment.
+* Broker name (if available)
+* Service option used
+* Sublocation
+* Container numbers
+* Delivery instructions
+* Internal comments
+* Status query tools
 [[File:Acceptedshipmentexample.png|680px]]
-The second listing is of shipments that have been released by CBSA, meaning they have crossed the border for PARS shipments or been authorized to be removed from the warehouse for inbond shipments. This listing useful for tracking your shipments to see when they crossed the border, and for making sure that each shipment gets put into released status. If you have a PARS from the accepted listing that does not move over to released and you know your driver has already crossed into Canada, it is important to follow up on the situation.
+=== Released PARS Shipments ===
 [[File:Parsshipmentsreleased.png|680px]]
-The information displayed for the released shipments will be the same as that displayed for the accepted shipments above, with the addition of the ability to print a Proof of Release. Clicking this link brings up a pdf of the Release Notification Report for the shipment. This report, because it is generated based on information received directly from CBSA, is considered a legal document and can be presented in cases in which the customs stamped paperwork has been lost.
+Released shipments indicate that CBSA has authorized the load to enter Canada or be removed from a sufferance warehouse.
+Additional feature:
+* '''Print Proof of Release''' generates the official CBSA Release Notification Report (PDF)
+This document is legally valid and can replace lost stamped paperwork.
+== Accepted Shipments Only ==
+This view isolates shipments that are:
+* Accepted by CBSA
+* Still awaiting arrival
+Access via:
+'''PARS Shipments → Accepted Shipments'''
+Use this list to:
+* Verify driver readiness
+* Catch broker number errors early
+* Ensure ports of crossing are correct
-== Accepted Shipments ==
+== Released Shipments Only ==
-This listing works exactly the same way as the Newest Shipments listing above, but only displays PARS shipments which are in accepted status. That is, those shipments that are set up by the broker and waiting for the driver to arrive at the border. To access this listing, select the option 'Accepted Shipments' under the 'PARS Shipments' menu.
+This view isolates shipments that have already cleared CBSA.
-== Released Shipments ==
+Access via:
-This listing works exactly the same way as the Newest Shipments listing above, but only displays shipments which are in released status. That is, those shipments that have crossed the border or been authorized to be removed from a sufferance warehouse. To access this listing, select the option 'Released Shipments' under the 'PARS Shipments' menu.
+'''PARS Shipments → Released Shipments'''
+Common uses:
+* Daily crossing confirmations
+* Proof of release retrieval
+* Compliance auditing
 == Purged Shipments ==
-This listing will display shipments which BorderConnect has marked as Purged. Shipments will be marked as Purged whenever an accepted PARS shipment hangs around for 30 days without showing released by CBSA, or whenever a response to a [[Status Query Feature|status query]] reveals a shipment to no longer be on file with CBSA. The list will display the same information about each shipment as detailed above under Newest Shipments. To access the list of purged shipments, select the option 'Purged Shipments' from the 'PARS Shipments' menu.
+Purged shipments are automatically flagged by BorderConnect when:
+* A PARS remains accepted for over 30 days with no release
+* A status query shows the shipment no longer exists with CBSA
+These shipments are kept for reference but removed from active tracking.
+Access via:
+'''PARS Shipments → Purged Shipments'''
 == RMD Shipments ==
-This listing works exactly the same way as the Newest Shipments listing above, but only displays shipments which have been released using the RMD service option. That is, those shipments that have been authorized to be removed from a sufferance warehouse or required a paper RMD package to be presented at the border. To access this listing, select the option 'Released Shipments' under the 'RMD Shipments' menu.
+RMD shipments are those released using CBSA’s RMD service option, commonly involving:
+* Warehouse releases
+* Paper RMD packages
+* Special clearance scenarios
+Access via:
+'''RMD Shipments → Released Shipments'''
+== Best Practices for PARS Tracking ==
+* Always verify PARS numbers match broker submissions exactly
+* Watch accepted shipments before drivers arrive
+* Follow up immediately on missing releases
+* Use Proof of Release PDFs for records
+* Run status queries when shipments stall
+== Summary ==
+BorderConnect’s PARS Checking Software provides real time visibility into every PARS shipment accepted and released by CBSA. By using the Newest Shipments dashboard and its specialized status views, carriers can:
+* Prevent border delays
+* Catch broker errors early
+* Maintain compliance records
+* Streamline daily dispatch operations
 [[Category:PARS Software Guide]]