PARS Shipments Basic Overview (CBSA Shipments)
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🔖 This article is part of the BorderConnect PARS Software Guide |
This guide explains how to monitor and manage PARS shipments using BorderConnect’s PARS Checking Software powered by CBSA’s Release Notification System (RNS).
It assumes that:
- Your BorderConnect account is active
- Your carrier is registered for RNS
- Brokers are submitting PARS entries using your carrier code
Once a broker files a PARS declaration and CBSA accepts it, the shipment will automatically appear in BorderConnect for real time tracking.
Understanding PARS Shipment Lists
BorderConnect organizes PARS activity into easy-to-read status based listings.
| Listing | What It Shows | When to Use It |
|---|---|---|
| Newest Shipments | Most recent accepted and released PARS shipments | Daily operations and driver readiness |
| Accepted Shipments | Shipments accepted by CBSA but not yet released | Confirm clearance before border arrival |
| Released Shipments | Shipments released by CBSA | Proof of crossing and audit records |
| Purged Shipments | Aged or removed shipments | Cleanup and exception handling |
| RMD Shipments | Shipments released using RMD service option | Warehouse and special release tracking |
Newest Shipments View
The Newest Shipments screen is the primary working dashboard for most users.
Navigate to:
PARS Shipments → Newest Shipments
This page contains two live sections:
Accepted PARS Shipments
These are shipments that:
- Have been submitted by a broker
- Are accepted by CBSA
- Are waiting for the driver to arrive
Each row displays key operational information:
| Field | Description |
|---|---|
| Acceptance Time | When CBSA accepted the PARS entry |
| PARS Number | Cargo Control Number used by the broker |
| Transaction Number | Broker reference number |
| Release Office | Port where the driver is expected to cross |
| Driver | Automatically linked from ACI or manually assigned |
| ACI Trip Status | Status of the connected ACI manifest |
| ACI Shipment Status | Status of the related ACI shipment |
These links allow you to:
- Quickly create ACI manifests and shipments
- Verify matching cargo control numbers
- Confirm correct ports of crossing
Click View on any shipment to open full shipment details including:
- Broker name (if available)
- Service option used
- Sublocation
- Container numbers
- Delivery instructions
- Internal comments
- Status query tools
Released PARS Shipments
Released shipments indicate that CBSA has authorized the load to enter Canada or be removed from a sufferance warehouse.
Additional feature:
- Print Proof of Release generates the official CBSA Release Notification Report (PDF)
This document is legally valid and can replace lost stamped paperwork.
Accepted Shipments Only
This view isolates shipments that are:
- Accepted by CBSA
- Still awaiting arrival
Access via:
PARS Shipments → Accepted Shipments
Use this list to:
- Verify driver readiness
- Catch broker number errors early
- Ensure ports of crossing are correct
Released Shipments Only
This view isolates shipments that have already cleared CBSA.
Access via:
PARS Shipments → Released Shipments
Common uses:
- Daily crossing confirmations
- Proof of release retrieval
- Compliance auditing
Purged Shipments
Purged shipments are automatically flagged by BorderConnect when:
- A PARS remains accepted for over 30 days with no release
- A status query shows the shipment no longer exists with CBSA
These shipments are kept for reference but removed from active tracking.
Access via:
PARS Shipments → Purged Shipments
RMD Shipments
RMD shipments are those released using CBSA’s RMD service option, commonly involving:
- Warehouse releases
- Paper RMD packages
- Special clearance scenarios
Access via:
RMD Shipments → Released Shipments
Best Practices for PARS Tracking
- Always verify PARS numbers match broker submissions exactly
- Watch accepted shipments before drivers arrive
- Follow up immediately on missing releases
- Use Proof of Release PDFs for records
- Run status queries when shipments stall
Summary
BorderConnect’s PARS Checking Software provides real time visibility into every PARS shipment accepted and released by CBSA. By using the Newest Shipments dashboard and its specialized status views, carriers can:
- Prevent border delays
- Catch broker errors early
- Maintain compliance records
- Streamline daily dispatch operations