Entry Number
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🔖 This article is part of the Customs Glossary Guide |
Entry Number Explained
The unique 11-digit identifier assigned by a customs broker to a specific commercial shipment entering the United States.
What is an Entry Number?
An Entry Number is a unique reference number assigned to a commercial import transaction by the Customs Broker (or self-filing importer). It serves as the common link between the physical cargo, the carrier's manifest, and the customs duty payment.
This number appears on CBP Form 7501 (Entry Summary) and CBP Form 3461 (Immediate Delivery). For carriers, this is the number the broker will provide to confirm that the customs entry has been filed.
PAPS vs. Entry Number:
- PAPS Number (SCAC + Pro): The Carrier's tracking number for the manifest.
- Entry Number: The Broker's file number for the duties/taxes.
- The Connection: The broker enters the carrier's PAPS number onto their Entry. When CBP sees the match in their system, the shipment is released.
History & Evolution
The Entry Number has evolved from a simple manual tracking method to a sophisticated digital key used in global trade compliance.
1984: The Digital Dawn (ACS)
Before the mid-80s, customs entries were largely paper-based and processed manually. In 1984, U.S. Customs launched the Automated Commercial System (ACS), allowing brokers to transmit entry data electronically for the first time. This marked the beginning of the "Filer Code" system to identify who was submitting the data.
1986: Standardization (The 11-Digit Format)
On October 1, 1986, U.S. Customs implemented the standardized 11-digit format (XXX-NNNNNNN-C) that is still in use today. Before this, numbering systems varied more widely. This change forced all brokers and self-filers to use a unique 3-digit Filer Code assigned by Customs, ensuring no two brokers could accidentally assign the same transaction number.
2016: The Shift to ACE
While electronic filing existed under ACS, it wasn't until the full implementation of the Automated Commercial Environment (ACE) around 2016 that electronic "Entry Summary" filing became mandatory for all filers. This transition effectively retired the old ACS system and made the 11-digit Entry Number the universal digital link for all U.S. government agencies (FDA, DOT, EPA, etc.).
Anatomy of the 11-Digit Code
Every Entry Number follows a strict 11-character format defined by 19 CFR 142.3a. It is typically written as XXX-NNNNNNN-C.
| Segment | Length | Description |
|---|---|---|
| Filer Code | 3 Characters | A unique alphanumeric code assigned by CBP to the specific Customs Broker or self-filing importer (e.g., 231, W45). This identifies who filed the entry. |
| Transaction No. | 7 Digits | A unique sequence number assigned by the broker to identify the specific shipment. Brokers cannot reuse this number for multiple transactions. |
| Check Digit | 1 Digit | A mathematical validation number (0-9) calculated using a specific formula to prevent data entry errors. If you type the first 10 digits correctly, the 11th digit ensures the number is valid. |
Using Entry Numbers in BorderConnect
While the PAPS Number is mandatory for your eManifest, adding the Entry Number is optional but highly recommended for visibility.
Why Enter It?
Entering the Entry Number in the Shipment section of your ACE Manifest allows BorderConnect to query the status of that specific entry. This can help you detect "Entry Not Found" issues before your driver reaches the border.
How to Enter It
1. Open your ACE eManifest. 2. Navigate to the Shipment section. 3. Locate the Broker / Entry Number field. 4. Enter the full 11-digit number (no dashes required).
Common Error: "Entry Not Found"
If you enter an Entry Number and see a status of "Entry Not Found," it usually means the broker has not yet transmitted the data to CBP, OR there is a mismatch between the PAPS number you have and the one the broker filed.
Types of Entries
The Entry Number is used for various types of customs transactions. The most common for highway carriers include:
- Type 01 (Consumption): Standard commercial import for goods staying in the U.S.
- Type 11 (Informal): For lower-value shipments (usually under $2,500).
- Type 06 (FTZ): For goods moving into a Foreign Trade Zone.
- Type 86 (Section 321): For low-value e-commerce shipments filed via ABI.