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PARS Checking Software User Guide (CBSA Shipments)

From BorderConnect Wiki

🔖 This article is part of the BorderConnect PARS Software Guide and the BorderConnect Software User Guide

PARS Checking Software Guide

Monitor CBSA release decisions and RNS status updates in real-time using BorderConnect.

Type: Tracking Tool System: CBSA (RNS)

Overview

BorderConnect’s PARS Checking software uses the Canada Border Services Agency (CBSA) Release Notification System (RNS) to deliver electronic messages related to shipment release decisions and PARS processing status.[1]

This integration allows carriers and trade chain participants to monitor the progress of shipments in near-real-time and receive automated notifications directly from CBSA systems, confirming when goods are free to move inland.

Important Note: RNS messages themselves are not viewable within the CBSA eManifest Portal. CBSA provides separate “proof of report” or portal documents for official confirmation.[2]

Why Use PARS Checking?

BorderConnect’s PARS Checking feature helps carriers proactively manage border crossings by providing critical visibility into CBSA release activity.

Key Benefits

  • Broker Verification: Confirm whether PARS release requests are on file or processed, even outside broker business hours.
  • Data Match: Verify that the PARS number and port entered by the customs broker match your PARS label and intended port of entry.
  • System Consistency: Link PARS numbers to ACI eManifests (for ACI users) to ensure consistency between systems.
  • Notifications: Receive CBSA release-related notifications via RNS.[3]
  • Record Keeping: Print release notification reports for internal records and auditing purposes.

Understanding the Release Notification System (RNS)

The Release Notification System (RNS) is CBSA’s electronic messaging service that provides trade chain partners (Carriers, Brokers, Importers, Warehouses) with timely notifications related to cargo release decisions, including PARS approvals.[4]

RNS Service Options

RNS Option Description
Automatic Release Notification Sends automated messages when shipments are released by CBSA.
Arrival Certification Confirms cargo arrival at a sufferance warehouse (WACM).
Status Query Allows manual queries of shipment or PARS status.
Automatic Status Provides ongoing automated shipment status updates.

[5]

Getting Started

Before using RNS-based features in BorderConnect, your company must be registered with CBSA for RNS.

Onboarding Steps

1. Submit Application: Submit the official CBSA RNS Application Form. 2. Select Options: Choose the RNS service options required for your operations. 3. Testing: Complete any required CBSA testing (e.g., for WACM with the TCCU).[6]

Timelines: CBSA processing and approval timelines can vary depending on submission completeness and testing requirements.

Using PARS Checking

Once registered, BorderConnect provides several tools for monitoring and managing PARS-related activity. Refer to these guides for specific workflows:

Reference & Compliance

Key CBSA Definitions

  • PARS (Pre-arrival Review System): A CBSA service allowing brokers/importers to submit documentation prior to arrival to expedite release.[7]
  • RNS Message: An electronic CBSA system message sent to a registered client regarding the status or release of cargo.[8]

WACM Compliance

CBSA requires sufferance warehouse operators to transmit a Warehouse Arrival Certification Message (WACM) when cargo arrives. This transmission must:

  • Be submitted electronically via EDI.
  • Be sent by a registered RNS participant.
  • Meet CBSA TCCU testing and approval requirements.[9]

Video Tutorials

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How to check PARS shipment status
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How to send and review status queries
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How to send WACM messages
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References

  1. ↑ CBSA eServices – Overview of applications (Release Notification System). https://www.cbsa-asfc.gc.ca/eservices/overview-sommaire-eng.html
  2. ↑ CBSA eManifest Portal FAQ – “Can I view Release Notification System (RNS) Messages in the Portal?” https://www.cbsa-asfc.gc.ca/prog/manif/portal-portail/faq-eng.html
  3. ↑ CBSA eServices – Overview of applications (Release Notification System). https://www.cbsa-asfc.gc.ca/eservices/overview-sommaire-eng.html
  4. ↑ CBSA eServices – Overview of applications (Release Notification System). https://www.cbsa-asfc.gc.ca/eservices/overview-sommaire-eng.html
  5. ↑ CBSA – Release Notification System (RNS) Application Form page. https://www.cbsa-asfc.gc.ca/eservices/forms-formulaires/rns-stam-eng.html
  6. ↑ CBSA Customs Notice 22-17 – Mandatory electronic notification of cargo at sufferance warehouses. https://www.cbsa-asfc.gc.ca/publications/cn-ad/cn22-17-eng.html
  7. ↑ CBSA Memorandum D3-4-2 – Highway pre-arrival and reporting requirements. https://www.cbsa-asfc.gc.ca/publications/dm-md/d3/d3-4-2-eng.html
  8. ↑ CBSA Memorandum D3-4-2 – Highway pre-arrival and reporting requirements. https://www.cbsa-asfc.gc.ca/publications/dm-md/d3/d3-4-2-eng.html
  9. ↑ CBSA Customs Notice 22-17 – Mandatory electronic notification of cargo at sufferance warehouses. https://www.cbsa-asfc.gc.ca/publications/cn-ad/cn22-17-eng.html
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